From concept to completion, XL Millennium will design, arrange and manage your conference, whether it’s an in-person, virtual or hybrid event.
Virtual conferences provide for an unlimited number of delegates signing in from unlimited locations. Engage with your delegates, sponsors and exhibitors on an easily navigable, secure platform with end-to-end encryption.
A hybrid conference is a unique combination of various smaller in-person meetings at physical venues, and a virtual online space bringing them together.
- Planning, organising, project and budget management
- Venue selection and site inspections
- Communication: website, marketing, social media, conference material
- Mobile App
- Online registration, RSVP management
- On-site registration and accreditation
- Abstract management
- Sponsorship and exhibition management
- Speaker management
- Technical, audio visual and lighting
- Speaker and entertainment sourcing and facilitation
- Conference reports and financial results
- Pre and post conference tours
XL Millennium will conceptualise, plan and manage your local or international incentive trips for large or small groups, providing a unique and memorable experience for delegates.
- Creative concepts and themes.
- Sourcing appropriate destinations, venues, speakers and activities.
- Full programme logistics.
- Management of, and liaison with suppliers, local authorities and vendors.
- Management and reconciliation of budgets and accounting.
- Local and international travel arrangements and management.
- Visas and travel insurance.
- Transportation to and within destination countries.
- Airport transfers and meet-and-greet.
- Car rentals.
- Online invitation and registration.
- Pre and post incentive communication.
- Marketing and promotion campaigns.
- Post event survey.
- Travel itineraries, excursions and tours.
International and local corporate and leisure travel arrangement, booking and management for individuals, small and large groups. Our association with the XL Travel Group, one of the biggest buying consortiums in South Africa, allows us to negotiate special rates with suppliers across the travel spectrum.
- Domestic and international flight and travel arrangements.
- Local and international hotel reservations.
- Car rentals worldwide.
- Issue of travel insurance policies.
- Individual and group transfers.
- Lock up garages at the airport.
- Local and international tours.
- Visas assistance.
- Foreign currency.
- Delivery of all travel documents.
- Computerised travel profiles per individual traveller.
- Issue of Voyager / Frequent Flyer tickets.
- XLGO App.
XL Millennium is a level 4 Contributor to B-BBEE. Equity in XL Millennium is held by BEE partners, XL Millennium staff and an additional partner.
XL Millennium is compliant with the new Protection of Personal Information Act (POPIA). View our Privacy Notice here.
Unit G04 Rostra Building, The Forum, North Bank Lane, Century City
Cape Town, 7441, South Africa
+27(21) 590 7900
Emergency +27 82 972 0735
112a Boeing Road, Bedfordview
Johannesburg, 2007, South Africa
+27(11) 453 1401
Emergency +27 60 980 7232